BiBatchConverter Service Manager Version number:
BiBatchConverter Service Manager is a service-based 24/7 document converter to monitor a folder with subfolders and convert any printable file to editable PDF, Compact PDF, PDF/A, TIFF, Fax, JPEG, PNG files, and more. The BiBatchConverter Service Manager provides an easy-to-use user interface for configuration and monitoring of the document conversion.
(BiBatchConverter Service Manager)
Benefits of document conversion running BiBatchConverter Service:
The BiBatchConverter service can run under "Administrator" account instead of under a particular user or System Account. This allows the service to continue the document conversion even after the current user logs off in unattended mode.
This page covers information about the following topics:
Supported File Formats
Installing BiBatchConverter Service
Starting the BiBatchConverter Service Manager
Advanced Configuration of BiBatchConverter Service Manager
Supported File Formats
| Source file extension | Printing application |
| DOCX, DOTX, DOCM, DOC, DOT, XLSX, XLS, XLSM, XLSB, CSV | Microsoft Office 365 or 2016 or 2013 or 2010 or 2007 |
| RTF | Microsoft Office 365 or 2016 or 2013 or 2010 or 2007 |
| PPSX, PPS, PPT, PPTX | Microsoft Office PowerPoint 2013 or 2010 or 2007 |
| HTML and HTM | Internet Explorer (the recommended version is 8 or higher) |
| VS, VSD | Microsoft Visio 2007 or higher |
| DWG | AutoCAD |
| Adobe Reader 10 or higher, Adobe Acrobat Pro 10 or higher, Foxit Reader 9.6 or higher | |
| TXT | Microsoft Office 365 or 2016 or 2013 or 2010 or 2007 |
| TIFF, FAX, JPEG, GIF, BMP, and PNG | Included |
| XPS | BiPrintXPS.exe, XPS Viewer |
Installing BiBatchConverter Service
When starting up the BiBatchConverter Service, the red line indicates that the service is not installed. To install the service, click on the Install Service button on the top-right corner.
The following window appears. Enter the Administrator user name, password, configure the service start mode and Startup Delay.
Service Start Mode:
- Automatic: The service starts automatically when the Windows starts.
- Manual: The service must be started manually every time after the Windows starts.
Startup Delay:
Specifies the time in seconds to start the conversion process by the service after the service is started. The purpose of the Startup Delay is to make sure that certain required processes used by the service for conversions are started and running, before service starts the conversion. The built in Startup Delay is 10 seconds.
When the configuration is finished, click on the Install Service button. The following window appears, if the service was installed successfully.
Click on the OK button, and the red color changes to green, indicating that the service is installed, and ready for the document conversion.
For information on how to start converting documents, refer to the Starting the BiBatchConverter Service Manager section.
Starting the BiBatchConverter Service Manager
The BiBatchConverter Service Manager installs automatically as part of the BiBatchConverter, and it can be started by the BiBatchConverter Service Manager shortcut on the desktop.
NOTE: The BiBatchConverter Service Manager requires Administrative privileges. To start the Service Manager as Administrator, right click on the shortcut and select the run as Administrator option.
Once the Service Manager is started, the colored line under the title indicates the status of the BiBatchConverter Service.
The red color indicates that the service is not yet installed therefore the Administrator must install it through the Service Manager. To install the service, refer to the Installing the BiBatchConverter Service section.
The green color indicates that the service is installed and ready for the configuration and document conversion. On the Server Manager User interface, the followings can be configured:
- Select Printer Profile:
Applies a predefined profile for the document conversion. - Monitored (Input) folder:
Select the directory directory which contains the documents need to be converted. - Converted (Output) folder:
Specifies the path of the directory which contains the successfully converted documents. If it’s not configured, the converted documents will be saved into the Printer Driver’s output directory. - Processed folder:
Specifies the path of the directory which contains the original documents, which were successfully processed/converted. - Failed folder:
The files which cannot be converted will be moved into this directory. - Log file:
Specifies the log file’s location. The sample logs every printed filename with path, printing date/time, elapsing time and every occurring warnings and errors during the printing.
NOTE: These settings are also can be configured in the
Once the service is configured on the user interface, click on the Apply button to apply the changes in the service. Click on the Start Service button, and the BiBatchConverter Service start to monitor the input directory and convert the files. For more information on how to configure and fine tuning the document conversion preferences please refer to the Fine Tuning Document Conversion section.
Filename Generation
The service will save the printed documents in the same name as the source input document. For example, if printing 1.jpg to PDF file format, then the printed document will be named to 1.pdf. NOTE: If there is already a file named 1.pdf, service will overwrite the existing file.
The base requirement is MS Office 365 or 2016 or 2013 or 2010 or 2007 and Adobe Reader 10 or higher or Adobe Acrobat Pro 10 or higher to be installed on the server.
Advanced Configuration of BiBatchConverter Service Manager
To reach the settings of the BiBatchConverter Service, click on the Configuration button on the Service Manager user interface.
The BiBatchConverter Service Configuration window appears.
Conversion Settings
The Conversion tab contains options for configuring the BiBatchConverter Service, how to process the files and directories.
Process Subdirectories option converts the documents from the subdirectories of the monitored directories.
Delete Empty Subdirectories option deletes the empty subdirectories of the specified input directory.
Map Processed Subdirectories option mirrors the subdirectories and folder structure from the original monitored directories. This feature can be very useful if the user has several subdirectories and categorized, structured folders. If the Map processed subdirectories option is disabled, BiBatchConverter converts all the documents without directories into the Output directory.
Do not move file into the Processed folder (Delete files after conversion) option deletes the converted documents from the source directory, once the document is converted successfully.
Overwrite output document If the document already exists with the same name option overwrites the documents in the converted directory, if already exists with the same name.
Use a temporary directory for the converted files option moves the input document under conversion to the temporary directory, and once the conversion is finished, moves the document to the destination location (Processed directory). This option helps users to track the successfully converted documents, excluding the documents under conversion.
Scheduling Settings
The Scheduling tab contains options for scheduling conversion for BiBatchConverter Service.
None option disables the Scheduling. If this option is selected, the service will process the documents immediately from the configured input directory.
One Time option initiates and stops the conversion in one specific date and time, and not processing new documents until the scheduling is not changed.
NOTE: If no Stop date and time was selected, the conversion will not stop until the user stops it.
Daily option initiates and stops the conversion in one specific time on every day.
Weekly option initiates and stops the conversion in a specific time on the selected day(s) at every week. Multiple days can be selected.
Monthly Days option initiates and stops the conversion in a specific time, on the selected dates of every month. Multiple days can be selected.
Monthly Weeks (On) option initiates and stops the conversion in a specific time, on the selected weeks and days of every month. Multiple days can be selected.
The table on the left contains the weeks, and the table on the right contains the weekdays. The scheduling can be specific by selecting a combination of weeks and days, For example:
If one selects First week from the left table, and selects Monday and Wednesday from the right table, the conversion will be scheduled on Monday and Wednesday on the first week of the month.
If one selects Last week from the left table, and selects Saturday from the right table, the conversion will be scheduled on Saturday on the last week of the month. Please be aware, that if the last week of the month ends before Saturday, then the conversion will not start that month!
NOTE: If stop time was not selected, than the conversion will stop at midnight.
NOTE: If the stop time is earlier than the start time, the conversion will stop on the next day, at the specified stop time. For example if set up 4:00 PM as Start time, and 3:30 AM as Stop time, the conversion starts at 4:00 PM and stops the conversion at tomorrow 3:30 AM.
File Format Filtering
Under the File Format filtering tab, users and administrators can configure which documents must be processed by BiBatchConverter Service. For example: If only the Microsoft Word Documents option is selected, then the BiBatchConverter Service will process only the Microsoft Word documents.
Email Conversion Settings
The Print Email Settings covers settings for printing Email files with .MSG and .EML extension.
Print Mode can be set up for the following options:
- Email and attachment – option prints the email (email body with From, Sent, To and Subject field) and the attachments too, as separate documents.
- Email only – option prints only the email (email body with From, Sent, To and Subject field) and ignores the attachments.
- Email body and attachment – option prints the email body and the attachments too, as separate documents.
- Email body only – option prints only the email body and ignores the attachments.
- Email attachment only – option prints the attachments only, and ignores the email.
Merge email body with attachments option merges the email body and every attachments of an email file into one single output document.
Create separate directory for each email file option creates directory for each email file, where the folder name will be the name of the email file, and the converted email body and attachments will be placed into this folder.
PDF Converter Settings
Under the PDF Converter Settings tab users and administrators can select which application to use for PDF printing. The BiBatchConverter Service supports Adobe Reader 10 or higher, Adobe Acrobat Pro 10 or higher and Foxit Reader 9.6 or higher.
NOTE: To print PDF documents, Adobe Reader 10 or higher, Adobe Acrobat Pro 10 or higher or Foxit Reader 9.6 or higher has to be installed on the computer; otherwise PDF printing is not possible.
If both applications are available, ‘Use Adobe Reader to print PDF files’ option is selected by default.
Image Conversion
Under the Image Conversion tab users and administrators can configure the BiBatchConverter Service to automatically detect the converted document image size and the page orientation.
Scale images to the page size set in the printer driver – the page size of the output files will be the same as the page size set in the printer under Printing Preferences > Device Settings tab. If the converted document page size is different than the printer driver page size the document will be scaled to the printer driver page size.
Keep the page orientation of the document – keep the original document orientation. The page size of the output files will be the selected page size in the printer driver (Printing Preferences > Device Settings).
Keep the page size and orientation of the document – the original document and the output document will have the same page sizes and orientation.
For example; if a document has multiple pages, one is Letter page portrait orientation, A4 page Landscape orientation, and legal page size portrait orientation, the output/converted document would have the same page sizes and orientation.
NOTE: Settings under the Image Conversion tab only apply to TIFF, JPEG, PNG, BMP, and GIF file formats.
