The process of sending a fax via email is straightforward and doesn't vary much from service to service. You type the fax number—including country and area code—into the address line, followed by an email domain specific to the fax service (for example email@example.com). The subject line and body text appear on the fax cover page, while any attachments appear as separate pages. Your fax number appears as the sender, so there's no confusion about where the message originated.
The Print2Email can be configured to send faxes via email with the most popular faxing services such as eFax, SRFax, RingCentral, or any service provider who accept an email with PDF or Tiff attachment.
Please navigate to Print2Email > Email Sending tab and select the Prompt the user for Email to Fax option.
If the Prompt the user for Email to Fax option is selected, users can specify the email subject and email body fields in the configuration dialog box. Every time one sends an email with the Print2Email, a window appears with the option to specify recipients.
How to configure the email sender window
Users can configure the Email to Fax email sender window, what to display to the user, and which field can be populated by the user. On the Advanced tab of the Print2Email, one can simply check or uncheck the email option to be displayed under the Email To Fax field.
One can use email client user interface with only using the Email To, Email Cc, and Email Bcc, fields as shown below on Figure 1.
The simplified user interface can be further limited to only use Email To field as shown on Figure 2.
One can use also use the Print2Email’s SMTP client window with limited filed as shown below as shown below on Figure 3.
Maximum Fax Number Length
n the Maximum Fax Number Length field users can limit the length of the entered fax number.
Maximum Fax number length=11
Note: If the Maximum Fax number length entry is empty or set to 0, the Print2Email will not validate the entered fax number.
In the example the fax domain will be set to @MyFax by default and the fax number length will be limited to 11 digits as shown in the example below.
The simplified user interface can be further limited to only use the To: field, by unchecking the Cc: and the Bcc: checkboxes on the Print2Email User interface, as shown in the example below:
Use the Print2Email Address Book instead of the Outlook Address Book
In some Fax Service application it is required that use some special fields that is not part of the Outlook Address Book therefore, Black Ice Software added the option to use local Print2Email address book instead of the Outlook Address Book.
If the Print2Email is configured to send faxes and this option is checked, the “Email to Fax” email Sender window shows the Print2Email Address Book instead of the Outlook Address Book even if the Outlook or MAPI compatible client option is selected on the Email Providers tab.