The Black Ice Printer Drivers have a built-in feature to upload converted files to the designated SharePoint servers instantly. This feature is available from version 12.00 (2010.03.19) in every Printer Driver. The non-OEM versions of the Black Ice Printer Drivers have a Printer Manager application to provide easier configuration, even for SharePoint.
The Printer Manager can set each Printer Driver or Agent Printer to specific SharePoint directories.
The SharePoint settings may be specified either on the SharePoint tab of the Printer Manager or on the Filename Generation tab of the Printing Preferences.
On the Filename Generation tab, enable the ‘Upload to SharePoint®’ option and specify the SharePoint server settings by pressing the ‘Edit SharePoint® settings’. If “Enable Save As Option” is enabled on the General tab of the Printer manager, the SharePoint settings can be changed on the Save As dialog.
Settings in the Black Ice Printer manager
Changing SharePoint settings when Save As dialog is enabled
At the end of the printing the Save As dialog will appear.
Check Upload to SharePoint option, and press SharePoint Settings.
Changing the SharePoint settings in the Printing Preferences dialog
On the Filename Generation tab, enable the ‘Upload to SharePoint®’ option and specify the SharePoint server settings by pressing the ‘Edit SharePoint® settings’
The following values need to be specified in order to connect to the SharePoint server:
Server name: The SharePoint server name
User account information:
Username: The domain user name
Password: The password of the domain user
Directory: The upload folder full path
Server name: The complete URL of the Server has to be specified here, including http://. For example: http://sharepoint.mydomain.com.
User Account Information: Make sure the User account has the “Add Items/List Permission” or a “Contributor Permission level” to the given library/directory, otherwise the files cannot be uploaded.
Determining the Upload Directory
The upload directory needs to be determined correctly before uploading files.
Here is the basic structure of the SharePoint Site: http://servername/sitename/libraryname/foldername/filename.doc
The Upload Directory is the “sitename/libraryname/foldername” part of the above shown structure. It cannot start with a forward slash “/”.
For example the Upload directory can be “Sales/Invoices/September”.
If the SharePoint server does not contain a site, Upload Directory should be look like “libraryname/foldername”.
Most SharePoint sites have a “Shared Documents” Library by default.
The Upload directory can be determined with a previously manually uploaded document.
· Login to the SharePoint page and locate the file.
· Right click on the file name or the file icon and press Copy Shortcut.
· Paste the path to the Output directory.
· Delete the unnecessary parts of the Path, such as server name and file name.
It is recommended to test file uploads after setting or changing the Upload directory.
Enable silent uploading: If this option is selected, the printer driver will upload all the files to the SharePoint server in the background. The upload window and the error message windows will not appear, however the error messages will still be recorded in the log file.
Log file: If the log file is specified, all the SharePoint related messages will be recorded there. The log file contains information about:
- Upload start date
- Source file
- URL
- User
- Silent mode
- Upload finish date, and result.
Important Note: Please select a place for the logs where all printer driver users have permission to write.
Note: If other user cannot see the uploaded file, it need to be checked in, and published to other users.