Print2Email offers several ways to send faxes by email.
One can use the email client user interface by using the Email To, Email Cc, and Email Bcc fields as shown below on Figure 1.
The simplified user interface can be further limited to only use the Email To: field, as shown in Figure 2.
The simplified user interface is compatible with Office 365, Outlook, MAPI clients, and any SMTP mail server.
(Figure 1)
(Figure 2)
To configure Print2Email for the simplified user interface, as shown in Figure 2, please follow the steps below.
To send faxes by email, please navigate to Print2Email > Email Sending tab and select the Prompt the user for Email to Fax option.
If the Prompt the user for Email to Fax option is selected, users can specify the email subject and email body fields in the configuration dialog box. Every time one sends an email with the Print2Email, a window appears with the option to specify recipients.
How to configure the email sender window
Users can configure the Email to Fax email sender window by clicking on the Email To Fax Settings… button on the Advanced tab of the Print2Email.
Use the Print2Email Address Book instead of the Outlook Address Book
In some Fax Service applications, it is required to use some special fields that are not part of the Outlook Address Book; therefore, Black Ice Software added the option to use the local Print2Email address book instead of the Outlook Address Book.
If the Print2Email is configured to send faxes and this option is checked, the “Email to Fax” email Sender window shows the Print2Email Address Book instead of the Outlook Address Book, even if the Outlook or MAPI compatible client option is selected on the Email Providers tab.
For example:
Fax Domain=@MyFax.com
Maximum Fax number length=11
Note:If the ‘Maximum Fax number length’ entry is empty or set to ‘0’, the Print2Email will not validate the entered fax number.
In the example, the fax domain will be set to ‘@MyFax’ by default, and the fax number length will be limited to 11 digits as shown in the example below.
The user interface can be further limited to only use the To: field by unchecking the Cc, Bcc, Email Subject, and Email Body checkboxes on the Email To Fax Setup window, as shown in the example below:
On the Email Sender window, only the To: field will be enabled.