The following sample demonstrates the entire importing procedure. The text file, to be imported:
Explanation:
The first line contains the following fields (a field is text between quotation marks and the fields are separated by commas):
1. Family Name
2. First Name
3. Permanent Address (city)
4. Company
5. Phone Number
6. Fax Number
We need:
1. Name (First + Family)
2. Company
3. Fax Number
The Impact Fax Client phone book can only store the name, company and fax number fields. As a result, you can only map these three fields during the import procedure.
Procedure:
1. Click on the Tools menu and select Phone Book and the Import menu item.
2. Select the file you want to import and press OK.
3. The Position mapping dialog will be displayed.
4. Select 2 (Mary) under Fields of the first record.
5. Press the topmost arrow. The number 2 will appear in the Field1 (Name) edit box.
6. Select 1 (Rogers) under Fields of the first record.
7. Press the topmost arrow again. The number 1 will appear in the Field2 (Name) edit box.
8. Click on the Merge strings edit box between the Field1 (Name) and Field2 (Name), in the topmost line. Type a space in. This space will separate the first name and the family name.
9. Select 4 (Peruvian Textiles) at Fields of the first record.
10. Press the center arrow. The number 4 will appear in the Field1 (Company) edit box.
11. Select 6 (433-2344) at Fields of the first record.
12. Press the bottom arrow. The number 6 will appear in the Field1 (Fax number) edit box.
13. Click on Save wrong records to the IMPORT.LOG file.
14. Enter the group name ‘Resellers’ in the Add records to group combo box.
15. The Position mapping dialog box should like the following:
16. Press the OK button.
17.The importing procedure will start.
18. When finished, the following information is displayed:
19. The Empty records: 1 means that you pressed the Enter button after you typed the last line (it stands for the carriage return + line feed characters), it does not indicate an error (see the screen shot below).
